Do you think having a full mailbox was a sign of productivity?
Think again, when you spend almost 3 hours of your day consulting, reading, and answering emails, it’s time to try some best practices to manage your email better and save time on a daily basis.
Discover our 7 Tips for an Organized and Productive Email Box!
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1. Prioritize Them
seems a bit common, but Organization is essential to keeping your inbox healthy.
The first instinct, when invading your workday, is to check your email. However, you don’t have to spend the morning there.
10 minutes on this first task It will be enough to consult and prioritize your emails during the day. You won’t need to answer them all immediately or at the same time for that matter. Deal with priority emails and emails that take only a few seconds.
For the rest of the day, set a certain amount of time to check your messages. This may happen Every time you complete a task or 3 times a day.
When you do, do it in batches to purge your inbox. Outside of these times, turn off your messaging device.
2. Stop Multiple Files!
it is true that Group your emails by specific projects Makes it easy for you to access them.
However, increasing the number of files is the best way to avoid finding your way around. You may also miss some emails that are not assigned to a folder.
The Best Classify your messages in order of importance, To give them the attention they deserve.
Which brings us to the next tip…
3. For each email, an action
Not all emails you receive are equally important, which is what we’ve seen before.
One message may require immediate action, while another will need to be processed later.
Once you are in the “Email Archive” category, Treat your messages one by one, Each of them must be the subject of a verb:
- process email Which can be set up in less than 2 minutes.
- pass messages Which can then be tackled on your to-do list.
- archive or delete email Which ends the conversation.
4. A Daily Sweep
Your email box is not an email museum.
Take the time to archive or delete messages that are not worth keeping.
don’t forget Empty Your Recycle Bin As Well As The “Spam” Folder Regularly,
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5. Create Other Email Addresses
above all, don’t Don’t group all your activities in the same email box.
You will never find yourself there!
do not hesitate to create multiple addresses (but not too much), to differentiate your professional relationships, your personal messages, and your side activities (if you’re registered with a club, if you volunteer, etc.).
Newsletters attack your email. If you want to follow certain blogs, media or competitors for your monitoring, Consider creating a unique email address.
You will see this more clearly on a daily basis!
6. Use Solutions Other than Email
Even though emails are pouring out of your inbox, it’s time to move on.
tools like Slack, Flow or Google Doc There are great alternatives to using messaging.
accessible to all, These platforms facilitate exchange with your partners and partners,
They take the stress out of your inbox and create real-time communication.
7. Call a Professional
If managing your email is too time-consuming on a daily basis, you can hire a virtual assistant or an independent secretary.
Experts in administrative management, these professionals can answer some emails for you and help you manage other messages.
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Post your ad on Codeur.com and get quotes to optimize the management of your email box!