Entrepreneurs must manage recovery and set future business objectives and bring their teams closer together to achieve this. Today, meetings take place both face-to-face and remotely. Meetings and debriefings have been modernized, both in development and in their conduct, thanks to the Internet and new technologies. To make your work easier, start-ups provide platforms and applications to organize your meetings and make them more efficient. Here’s a selection of these practical tools.
As teleworking became imperative, it is quite clear that “acute meetingitis” had to be put on the shelf to allow for fruitful exchanges. According to a survey published by Opinionway in June 2017, employees spent an average of four and a half hours per week in meetings, or more than 21 days a year. For officers, their time off is multiplied by two, with six weeks per week. The year. Debriefings that hardly sounded useful and interesting. According to the same source, only 52% of the members of a company considered them productive. According to a survey conducted by IFOP in March 2015, officials announced that their concentration begins to decline after about fifty minutes. 23% of them still lose track after less than thirty minutes, while only 37% can last longer than one. hour. In order to hold meetings more easily and make them more engaging, companies are innovating by offering their practical tools.
Effective Screen Sharing Tool
There are many remote screen sharing tools to make your meeting come to life. For example Mikogo which in its free version allows you to share your computer desktop with up to 10 participants as well as plan your sessions and place invitations. Other tools exist such as Join.me, Team Viewer, AnyMeeting, Zoom or even Skype. Before choosing them, you need to see which ones are best suited for your business.
Lumi brings the members of a company together
Lumi, founded in London in 1991 and headed by Richard Taylor, specializes in real-time audience engagement technology and software. It is meant to facilitate the conduct of general meetings and meetings between the members and shareholders of a company. The company’s solutions enable seamless interactive check-in and offer a variety of features. With three objectives: reducing organizational costs, promoting participatory engagement and saving time. The Lumi AGM mobile application allows for efficient detail and captivating interactions with the various characters. The welcome screen reveals additional information about meetings as well as offering external links, for example, an annual report or accounts. Voting and voting systems have been integrated to change the way interventions are made. Question-and-answer sessions are also available for the Chairperson of the meeting to submit requests, which he can respond to by sending a message himself.
The solution also provides mobility in the organization in three forms: hybrid, virtual and in-room meeting. The first combines face-to-face meetings and remote integration of shareholders via webcast (broadcast of audio and video content over the web, editor’s note) on smartphones and tablets. The second, which uses webcasting technology, lowers costs and eliminates the need to rent a room. The final meeting looks like a classic meeting, but involves the method of electronic voting. Many companies use Lumi’s solutions, such as the French bank BNP Paribas, Cassis, a subsidiary of Credit Agricole dedicated to institutional investors, or the British company Equity, which specializes in financial and administrative services.
Livestorm: An Online Meeting Platform
No more gathering in one room. With its web platform, Livestorm, the French start-up of the same name, founded in 2016 by Gilles Bertoux, Robin Lambert, Vincent Gareau, and Tom Forlin, professionals and specialized companies, “webinars” (a term used for meetings) specifies). Made via the Internet, editor’s note). With its virtual debriefing room, managers can discuss with their employees and customers. Along with webinars and high definition video streaming functionalities, the user interacts with their assembly by sharing their screen and talking through an integrated chat. For participants, they have a system of questions/answers and choices. In case of absence or connection problem, they can follow up the conversation by telephone as well as review the incident in replay. Equipped with multi-language support, the platform shares pre-recorded video presentations or a set of documents from YouTube and integrates with more than 1,000 cloud software such as Salesforce (relationship management software publisher clients, note). For €99 per month, smaller structures can invite up to 100 participants, while larger companies, for €299, are likely to invite more than 500 people. USign, a Norman start-up specializing in secure and legal electronic signature solutions, and Mailjet, a company focused on sending email to professionals, have already opted for this service.
Vyte, the all-in-one organization tool
To optimize meetings and save valuable time for members of a company, the Paris-based company Vyte, created in 2014 by Manuel Mondesir, Martin Saint-Macari and Philippe Hong, offers a multifunction planning tool. By synchronizing it with Google, Office 365 or Microsoft Exchange calendars, an interface appears with a calendar and a table. Depending on his availability, the manager may thus provide multiple meeting date slots to his colleagues via email or URL link. Guests then vote for what they like best. The trade manager then gauges everyone’s opinion and verifies the best option with a single click to create and plan the meeting within the platform. Information may also be included to define the purpose and content of the meeting. And, in case of non-availability of certain members, emails are received in real time to inform the entrepreneur.
Team meetings can also be conducted through an application available on the iPhone and integrated with Slack, a collaborative communication platform in business. Available in the free version, Vyte sets off two other paid offers for professionals and companies. They include several features such as the possibility to prevent guests from suggesting other dates, define the duration of a meeting or customize the platform according to your brand. Companies around the world, such as Doctrine, the French start-up that created a search engine for lawyers and jurists, as well as Verizon Wireless, an American company dedicated to mobile services, rely on this tool in the development of their meetings. .
These different platforms should make your meetings more productive and engaging. In other words, with people relaxed and focused, ready to follow their objectives.